Logistics Assistant NGO Jobs – ZOA Uganda
About the Organization
ZOA is an international relief and recovery organisation. We provide relief to people affected by violent conflicts and natural disasters in fragile contexts. But we also assist them during their recovery from the crisis.
Job Description
ZOA is an international NGO that inspired by Christian identity and biblical message of reconciliation and restoration of a broken world with its headquarters in the Netherlands. ZOA operate in fifteen countries on and on three continents. At ZOA we provide relief to people affected by conflict or natural disasters, contribute to a new perspective of hope in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the recovery of their livelihoods.
Job Summary: The Logistics Assistant Acholi supports the Finance & Administration Coordinator for logistics related functions in ZOA Uganda Acholi offices (Gulu & Lamwo). The position will have a strong focus on LIFT Project and with support from the Finance and Administrative Coordinator Acholi, he/she is responsible for the efficient and effective delivery of goods and services by managing the supply chain. This includes overseeing the transportation and storage of products, tracking orders, monitoring stock levels, and ensuring that orders are fulfilled in a timely manner under the LIFT project in Palabek refugee settlement and host community in Lamwo District.
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Duties and Responsibilities
Procurement
Assists in the coordination of reception and storage of procured goods and services for ZOA Acholi offices, including those items procured in Kampala (and internationally) for programme activities.
Supports procurement of goods/services/works according to ZOA procurement guidelines
Supporting in receiving of goods procured and checking their quality
Keep accurate and transparent records of all logistic or procurement transactions using ZOA Manager
Driver support and vehicle/fleet management
Fuel management for the motorcycles and Vehicles, including receiving and entering logbooks
Assisting Finance & Administration Coordinator in ensuring vehicle maintenance is carried out according to schedule/required maintenance and repairs are done in time
Responsible for registration, insurance and maintenance of vehicles
Stores and asset management
Keeping track of office consumables in all ZOA Acholi offices and ensuring their availability using stock cards
Organize storage of goods and assets at ZOA Acholi offices
Assists in safeguarding of all ZOA assets and maintaining and updating assets register and submit quarterly assets list to, including asset owner, chargeable project and any repairs or maintenance needs
Transport and cargo
Organising transportation of materials (e.g. fuel) to Acholi field offices
Office health & safety and security
Coordinate maintenance of ZOA Acholi offices and other assets, ensuring safety equipment is in place and well maintained
Accountability
Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda
Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures
Understand ZOA’s code of conduct and safeguarding policies, ensure adherence to these policies and that project activities are implemented with a “Do No Harm” approach
Qualification, Experiences and Competencies
Knowledge
Minimum of a Diploma in Procurement and Logistics, Administration or its equivalent.
Minimum working experience of 2 years in logistics and Administration, preferably for an (I)NGO
Proven skills in logistics and store management
A good understanding of managing a large pool of assets is preferred
Good understanding of issues relating to fraud and conflict of interest
Familiarity with IT and communication equipment
Good command of English
Skills:
Excellent facilitation, communication skills and writing ability;
Innovative, creative and enthusiastic;
Provides regular feedback, acknowledges success and the need for improvement with Supervisees;
Result oriented and possession of learning power.
Organised and self-managing, with good planning skills
Good computer skills: Ms Excel and Ms Word;
Self-motivator, able to take initiatives with limited supervision;
Attitude/behaviour:
High level of personal integrity;
Reliable person
Ability to work individually as well as in a team
Proactive and focused
Flexibility and adaptability;
Interpersonal and cross-cultural sensitivity;
Able to work under pressures and meet deadlines;
Able to work in a sometimes fluid and innovative environment;
Commitment to ZOA’s mission, vision and values (see https://www.zoa-international.com/corporate-identity)
How to Apply
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
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