1. Capture details of newly appointed staff into the payroll system to enable timely and accurate payment of staff salaries

a) Receive staff appointments and confirm that the salary scales quoted in the appointment letters are as per the URA salary scale

b) Categorize the employment terms under permanent or contract to enable computation of gratuity

c) Capture staff details, entitlements, and deductions due into the Payroll system

2. Regularly update the payroll to maintain an updated and accurate record of staff details and salaries

a) Receive and verify payroll amendments e.g. performance bonuses, training allowances, special allowances, acting allowances, etc. for a given month

b) Make computations of the adjustments to be made in the payroll

c) Enter details in the relevant fields to ensure that accurate payments or deductions are captured and picked by the system

3. Process and reconcile payments /deductions on the payroll to ensure that accurate amounts are captured in the final payroll

a) Run the draft payroll to confirm that the different amendments have been effected.

b) Reconcile any variances and prepare the final payroll

c) Submit the payroll to the Line Manager for review and onward submission to AC-HR for approval of payments

d) Generate reports for the deductions and submit them to the relevant offices and institutions

4. Prepare Subsidiary payrolls for the month

a) Capture details of newly appointed short-term employees into the patrol system to enable timely and accurate payment after deductions

b) Verify all short-term employee claims to ensure validity, completeness, accuracy, and authenticity

c) Upload wages and deductions of short-term employees into payroll systems and make any necessary adjustments

d) Receive TREP staff payrolls from partner agencies and confirm validity, accuracy and completeness

e) Run draft payrolls for Ugandan Short-term employees for both the Ugandan short-term employees under the Single Customs Territory and TREP employees

f) Submit Payrolls to the line Manager for review, onward submission for approval for payments

g) Process payments for statutory deductions of the subsidiary payrolls

h) File monthly returns for the subsidiary payroll deductions