Project Finance and Admin Assistant job at MUJHU Research Collaboration
About the Organization
Since 1996, we have been formally called the Makerere University –Johns Hopkins University Research Collaboration after the US investigators moved from Case Western Reserve University to Johns Hopkins University.
In 1988, we started as a collaboration between researchers from Makerere University in Kampala and Case Western Reserve University in USA. Our founders were the late Prof. Francis A. Mmiro, the late Prof Christopher M. Ndugwa, Prof. Brooks Jackson and Prof. Laura Guay.
The Makerere University clinicians working at Mulago Hospital were seeing increasing numbers of patients with AIDS (“slim disease”), including infected pregnant women and babies; and the U.S. university investigators brought external funding, laboratory technology and other research endowments to help support the planned research activities.
Job Description
The Project Finance and Admin Assistant will provide management and processing of day-to-day administrative and financial activities for the project under Global Fund HIV/TB program, including documentation and reporting as required by the funder of the project.
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Duties and Responsibilities
Handle the day -to -day financial and administrative functions in the 3 districts
Be responsible for processing financial transactions at the site, expenditure tracking and communication of any relevant budgetary issues to the Project Accountant.
Prepare timely and accurate financial reports as required by the Project Accountant and or Budget holder and Head of the Project Accounts/Director of Administration & Finance to ensure adherence to institutional finance policies and donor requirements.
Support the project audits and compliance review and ensure audit requirements and recommendations are monitored and adhered.
Ensure all sub partners to the project (if applicable) understand the financial requirements and have systems in place to meet them.
Initiate and follow-up all required procurements and services support requests for the study in liaison with the Procurement section and the general administration support service team.
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Qualification, Experiences and Competencies
The prospective candidate must hold a Bachelor’s degree in Business Administration or related Finance course.
A minimum of 2 years’ relevant working experience supporting the administration and financial management of projects with a multi-donor busy institution.
Must be proficient in the use of Microsoft Applications (desired applications inclusive of Excel, Power Point and Word).
Familiarity in the use of computerized accounting packages is required, specific experience with Microsoft Dynamics NAV would be an advantage.
The candidate should be flexible to travel to multiple sites as required and should possess excellent interpersonal and communication skills with ability to abide with tight deadlines.
How to Apply
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Applications with complete C.Vs, including 3 referees and their full address or contact telephone number, copies of academic certificates and testimonials, should be addressed to the MU-JHU Director Human Resources, through the reception on first floor, MUJHU 1 Building or sent by email (application should not exceed 15MBs) to HR@mujhu.org
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